Student Employment is an on-campus employment opportunity for eligible students.
There are part-time jobs available on campus that vary in skill level, offering you the opportunity to further develop work-life skills.
How to Apply for Student Employment
Student Employment positions are posted on the泭泭applicant portal. Students can apply online at any time for any posted job - just click on the 'Apply to this Job' link in the Posting.泭
Please submit only one application per semester. Sending multiple applications does not increase your chances of obtaining student employment. Duplicate applications will be deleted.
IMPORTANT: filling out an application does not guarantee that you will be hired. If you are hired by a department on campus, you must go to Human Resources to complete the necessary employment paperwork before starting work.
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What is the difference between Student Employment and College Work Study?
Student employees are paid from department funds. Federal College Work Study students are paid from federal funds as part of their financial aid package. Therefore, financial need is considered as part of the Federal College Work Study award process.
To apply for Federal Work Study, contact the Financial Aid office. Wages earned under Student Employment or Federal Work Study are not applied to a student's financial aid package.
Student Employment Onboarding and Information
Welcome to 51做厙! Congratulations on your new position. We value our student employees and look forward to working with you.
The onboarding guide linked below provides a brief overview of required tasks and forms that will be completed during the onboarding process.
Onboarding Guide (PDF)
Student Worker Responsibilities
Pay Schedule & Time Cards:
Student Time Cards are due in Bear Trax every other Friday (on pay-day Fridays) by 1:00 p.m. The Student Worker Pay Schedule and Time Card Instructions are attached below.
- Student Worker Pay Schedule (PDF)
- Time Card Entry Instructions (PDF)
- Time Card Entry Instructions (Video)
Supervisor (Administrative) Responsibilities
Posting:
When the department has a vacant student employment position to fill, the supervisor should refer to the泭Primary Requirements泭section below for recent information concerning student-related employment. 泭Appropriate job information is required in order to generate a Posting for the open position. Once Human Resources has received the proper and required information, the job will be posted within five (5) working days.
Authorization to Hire:
Please note: Supervisors must be certain that students do not begin working until onboarding is complete.
Authorizations to Hire must be completed including all necessary funding account numbers (e.g. XX-XXXX-XX-XXXXX-XXXXX-XXXXX-XXXXX). Please refer to the泭Bear Trax Chart of Accounts Crosswalk (XLSX). The base wage rate for Student Employment is the applicable current minimum wage for Ohio. Once the Authorization to Hire has been approved and submitted, please ensure your student employee completes all onboarding tasks for Human Resources before starting work.
The supervisor must complete the required泭Authorization to Hire泭through DocuSign. Please select the applicable authorization to hire form below:
Bear Trax
Supervisors must approve their student workers' time cards by 9:00 a.m. every other Monday.
Primary Requirements
Job Categories have been developed for Student & Student-Related Employment that include Job Description Templates for most offices or areas on campus. 泭
- Job Categories泭address the purpose for each job type (e.g., student employment, resident assistant, internship, graduate assistant, and fellowship). They also describe the nature of the work, payment structure and work hours for each. 泭The categories for students and graduates are defined below.
- Student Employment泭Job Description Templates泭provide the basic responsibilities and minimum requirements for a given job and will assist the Supervisor with describing the tasks needed for their area. 泭Refer to the "Job Description Templates" link below to find the job description that applies to student-related employment in individual offices or areas on campus.
- Operational泭Student Employment Guidelines泭and Eligibility requirements have recently been updated. Review the Student Employment Guidelines link below for the most recent information.
- Supervisor Assignment Guidelines - additional guidelines for work assignments and duties that outline the types of work students should be performing are explained in the Student Assignment Guidelines link below.
Questions? Email or call us! 泭
- Human Resources: humanresources@shawnee.edu (740) 351-3420 泭
- Payroll: payroll@shawnee.edu (740) 351-3104